Get purchase order status
Learn how to retrieve the status for the purchase orders.
The getPurchaseOrdersStatus operation returns the status for the list of purchase orders that meet the criteria specified in the request.
Prerequisites
To complete this tutorial, you need:
- Authorization from the selling partner for whom you are making calls. For more information, refer to Authorizing Selling Partner API Applications.
- The Vendor Retail Procurement Orders role assigned to your developer profile.
You can use this operation to get the acknowledgment status of the items in available purchase orders for fulfillment. This operation returns the history for ordered quantity and acknowledgments of an item (order history in the orderedQuantityDetails field and acknowledgment history in the acknowledgementStatusDetails field). You can view details of all the acknowledgments processed for an item in a purchase order. We have provided a wide range of query parameters to filter the list of purchase orders as per your requirement.
You can return up to 100 orders in one API call. If there are more than 100 orders, you can use nextToken to get the next set of orders.
The following are examples of how you can use the getPurchaseOrdersStatus operation with different query parameters:
-
You can get the status of all open purchase orders in a date range by using either the purchase order create date (
createdBeforeandcreatedAfter) or the purchase order update date (updatedBeforeandupdatedAfter) along withpurchaseOrderStatus=OPEN. -
You can use the
getPurchaseOrdersStatusoperation to filter the status of purchase orders. For example, ifitemConfirmationStatus=REJECTED, the response returns all the orders that have one or more items' status as rejected. -
You can check the status of a specific purchase order by providing the purchase order number in the
purchaseOrderNumberquery parameter. -
You can get the status of all the open purchase orders raised for a specific vendor code by providing the vendor code value in
orderingVendorCodeand includingpurchaseOrderStatus=OPEN. -
Use the
receivingStatusfield in thegetPurchaseOrdersStatusresponse to get the Amazon fulfillment center received status and received quantity. -
You can get the status of all the purchase orders created in a time range that need to be shipped to a specific Amazon FC by providing the fulfillment center (FC) code in
shipToPartyIdand the time period range increatedBeforeandcreatedAfter.
Invalid line item in the purchase order
If you receive an invalid product identifier in the purchase order, reject the item with an acknowledgment code Rejected and the rejectionReason as InvalidProductIdentifier.
Do not process or ship an item that arrives with an invalid item number on the order. Return the invalid item number on the order acknowledgement. Use the rejected acknowledgement code and specify that there is an invalid item number.
Purchase order
{
"order": {
"purchaseOrderNumber": " L8266355",
"purchaseOrderState": "New",
"orderDetails": {
"purchaseOrderDate": "2019-07-16T19:17:34.304Z",
"purchaseOrderStateChangedDate": "2019-07-16T19:17:34.304Z",
"purchaseOrderType": "RegularOrder",
"paymentMethod": "Invoice",
"buyingParty": {
"partyId": "NAG1"
},
"sellingParty": {
"partyId": "999US"
},
"shipToParty": {
"partyId": "NAG1"
},
"billToParty": {
"partyId": "NAG1"
},
"items": [
{
"itemSequenceNumber": "1",
"amazonProductIdentifier": " ABC123434",
"vendorProductIdentifier": "028877454078",
"orderedQuantity": {
"amount": "10",
"unitOfMeasure": "Cases",
"unitSize": "5"
},
"isBackOrderAllowed": false,
"netCost": {
"amount": "10.2",
"currencyCode": "USD"
},
"listPrice": {
"amount": "10.2",
"currencyCode": "USD"
}
}
]
}
}
}
Purchase order acknowledgment
{
"acknowledgements": [
{
"purchaseOrderNumber": "L8266355",
"sellingParty": {
"partyId": "999US"
},
"acknowledgementDate": "2019-07-17T19:17:34.304Z",
"items": [
{
"itemSequenceNumber": "1",
"amazonProductIdentifier": " ABC123434",
"vendorProductIdentifier": "028877454078",
"orderedQuantity": {
"amount": 10,
"unitOfMeasure": "Cases",
"unitSize": 5
},
"netCost": {
"currencyCode": "USD",
"amount": "10.2"
},
"itemAcknowledgements": [
{
"acknowledgementCode": "Rejected",
"acknowledgedQuantity": {
"amount": 10
},
"rejectionReason": "InvalidProductIdentifier"
}
]
}
]
}
]
}
Purchase order status
{
"payload": {
"ordersStatus": [
{
"purchaseOrderNumber": "L8266355",
"purchaseOrderStatus": "CLOSED",
"purchaseOrderDate": "2019-07-16T19:17:34.304Z",
"lastUpdatedDate": "2019-07-17T19:17:34.304Z",
"sellingParty": {
"partyId": "999US"
},
"shipToParty": {
"partyId": "NAG1"
},
"itemStatus": [
{
"itemSequenceNumber": "1",
"buyerProductIdentifier": "ABC123434",
"vendorProductIdentifier": "028877454078",
"netCost": {
"amount": "10.2",
"currencyCode": "USD"
},
"listPrice": {
"amount": "10.2",
"currencyCode": "USD"
},
"orderedQuantity": {
"orderedQuantity": {
"amount": 10,
"unitOfMeasure": "Cases",
"unitSize": 5
},
"orderedQuantityDetails": [
{
"updatedDate": "2019-07-16T19:17:34.304Z",
"orderedQuantity": {
"amount": 10,
"unitOfMeasure": "Cases",
"unitSize": 5
}
}
]
},
"acknowledgementStatus": {
"confirmationStatus": "REJECTED",
"acceptedQuantity": {
"amount": 0,
"unitOfMeasure": "Cases",
"unitSize": 5
},
"rejectedQuantity": {
"amount": 10,
"unitOfMeasure": "Cases",
"unitSize": 5
},
"acknowledgementStatusDetails": [
{
"acknowledgementDate": "2019-07-17T19:17:34.304Z",
"acceptedQuantity": {
"amount": 0,
"unitOfMeasure": "Cases",
"unitSize": 5
},
"rejectedQuantity": {
"amount": 10,
"unitOfMeasure": "Cases",
"unitSize": 5
}
}
]
}
}
]
}
]
}
}
Obsolete line item in the purchase order
If you receive an obsolete product in the purchase order, reject the item with an acknowledgment code Rejected and the rejectionReason as ObsoleteProduct.
Purchase order
{
"order": {
"purchaseOrderNumber": " L8266355",
"purchaseOrderState": "New",
"orderDetails": {
"purchaseOrderDate": "2019-07-16T19:17:34.304Z",
"purchaseOrderStateChangedDate": "2019-07-16T19:17:34.304Z",
"purchaseOrderType": "RegularOrder",
"paymentMethod": "Invoice",
"buyingParty": {
"partyId": "NAG1"
},
"sellingParty": {
"partyId": "999US"
},
"shipToParty": {
"partyId": "NAG1"
},
"billToParty": {
"partyId": "NAG1"
},
"items": [
{
"itemSequenceNumber": "1",
"amazonProductIdentifier": " ABC123434",
"vendorProductIdentifier": "028877454078",
"orderedQuantity": {
"amount": "10",
"unitOfMeasure": "Cases",
"unitSize": "5"
},
"isBackOrderAllowed": false,
"netCost": {
"amount": "10.2",
"currencyCode": "USD"
}
}
]
}
}
}
Purchase order acknowledgment
{
"acknowledgements": [
{
"purchaseOrderNumber": "L8266356",
"sellingParty": {
"partyId": "999US"
},
"acknowledgementDate": "2019-07-17T19:17:34.304Z",
"items": [
{
"itemSequenceNumber": "1",
"amazonProductIdentifier": "ABC123438",
"vendorProductIdentifier": "028877454079",
"orderedQuantity": {
"amount": 10,
"unitOfMeasure": "Cases",
"unitSize": "5"
},
"netCost": {
"currencyCode": "IN",
"amount": "100.20"
},
"itemAcknowledgements": [
{
"acknowledgementCode": "Rejected",
"acknowledgedQuantity": {
"amount": 10
},
"rejectionReason": " ObsoleteProduct"
}
]
}
]
}
]
}
Confirm partial item quantity and backorder the rest of the quantity
The PARTIALLY_ACCEPTED status means that the vendor has accepted some items and rejected other items in the purchase order. Consider backordered items as accepted.
Import purchase order
{
"order": {
"purchaseOrderNumber": " L8266357",
"purchaseOrderState": "Acknowledged",
"orderDetails": {
"purchaseOrderDate": "2019-07-16T19:17:34.304Z",
"purchaseOrderChangedDate": "2019-07-18T16:05:00Z",
"purchaseOrderStateChangedDate": "2019-07-17T10:00:34.304Z",
"purchaseOrderType": "RegularOrder",
"importDetails": {
"importContainers": "2-20'HC,1-45',1-45'HC",
"internationalCommercialTerms": "FreeOnBoard",
"methodOfPayment": "PrepaidBySeller",
"portOfDelivery": "USA",
"shippingInstructions": "PREFERENCE IS PALLET-LOAD, BUT IF CONTAINERS ARE FLOOR-LOADED"
},
"paymentMethod": "Invoice",
"buyingParty": {
"partyId": "XYZ1"
},
"sellingParty": {
"partyId": "999US"
},
"shipToParty": {
"partyId": "XYZ1"
},
"billToParty": {
"partyId": "XYZ1",
"taxInfo": {
"taxRegistrationNumber": "12AAXYZ4259Z123",
"taxRegistrationType": "VAT"
}
},
"items": [
{
"itemSequenceNumber": "1",
"amazonProductIdentifier": " ABC123434",
"vendorProductIdentifier": "028877454078",
"orderedQuantity": {
"amount": "10",
"unitOfMeasure": "Eaches"
},
"isBackOrderAllowed": true,
"netCost": {
"amount": "10.2",
"currencyCode": "USD"
},
"listPrice": {
"amount": "10.2",
"currencyCode": "USD"
}
}
]
}
}
}
Purchase order acknowledgment
{
"acknowledgements": [
{
"purchaseOrderNumber": "L8266355",
"sellingParty": {
"partyId": "999US"
},
"acknowledgementDate": "2019-07-17T19:17:34.304Z",
"items": [
{
"itemSequenceNumber": "1",
"amazonProductIdentifier": " ABC123434",
"vendorProductIdentifier": "028877454078",
"orderedQuantity": {
"amount": 10,
"unitOfMeasure": "Eaches"
},
"netCost": {
"currencyCode": "USD",
"amount": "10.2"
},
"itemAcknowledgements": [
{
"acknowledgementCode": "Accepted",
"acknowledgedQuantity": {
"amount": 6
},
"scheduledShipDate": "2019-07-17T19:17:34.304Z"
},
{
"acknowledgementCode": "Backordered",
"acknowledgedQuantity": {
"amount": 4
},
"scheduledShipDate": "2019-07-25T19:17:34.304Z"
}
]
}
]
}
]
}
After shipping the first part of the order the vendor provides Amazon with a more accurate date for the second shipment, using scheduledShipDate for the backordered items. Ensure that you send complete updates, with the total ordered quantity, for individual line items. Full updates provide visibility into quantities.
Purchase order status
{
"payload": {
"ordersStatus": [
{
"purchaseOrderNumber": "L8266355",
"purchaseOrderStatus": "OPEN",
"purchaseOrderDate": "2019-07-16T19:17:34.304Z",
"lastUpdatedDate": "2019-07-18T16:05:00Z",
"sellingParty": {
"partyId": "999US"
},
"shipToParty": {
"partyId": "XYZ1"
},
"itemStatus": [
{
"itemSequenceNumber": "1",
"buyerProductIdentifier": "ABC123434",
"vendorProductIdentifier": "028877454078",
"netCost": {
"amount": "10.2",
"currencyCode": "USD"
},
"listPrice": {
"amount": "10.2",
"currencyCode": "USD"
},
"orderedQuantity": {
"orderedQuantity": {
"amount": 10,
"unitOfMeasure": "Eaches",
"unitSize": 1
},
"orderedQuantityDetails": [
{
"updatedDate": "2019-07-16T19:17:34.304Z",
"orderedQuantity": {
"amount": 10,
"unitOfMeasure": "Eaches",
"unitSize": 1
}
}
]
},
"acknowledgementStatus": {
"confirmationStatus": "ACCEPTED",
"acceptedQuantity": {
"amount": 10,
"unitOfMeasure": "Eaches",
"unitSize": 1
},
"acknowledgementStatusDetails": [
{
"acknowledgementDate": "2019-07-17T19:17:34.304Z",
"acceptedQuantity": {
"amount": 10,
"unitOfMeasure": "Eaches",
"unitSize": 1
},
"rejectedQuantity": {
"amount": 0,
"unitOfMeasure": "Eaches",
"unitSize": 1
}
}
]
}
}
]
}
]
}
}
Multiple acknowledgments to cancel initially accepted quantities
You can use multiple acknowledgments to cancel the initially accepted quantities when you discover that you can't fulfill some or all units of the accepted order and want to inform Amazon that these units must not be shipped.
Purchase order
{
"order": {
"purchaseOrderNumber": " L8266355",
"purchaseOrderState": "New",
"orderDetails": {
"purchaseOrderDate": "2019-07-16T19:17:34.304Z",
"purchaseOrderStateChangedDate": "2019-07-16T19:17:34.304Z",
"purchaseOrderType": "RegularOrder",
"paymentMethod": "Invoice",
"buyingParty": {
"partyId": "NAG1"
},
"sellingParty": {
"partyId": "999US"
},
"shipToParty": {
"partyId": "NAG1"
},
"billToParty": {
"partyId": "NAG1"
},
"items": [
{
"itemSequenceNumber": "1",
"amazonProductIdentifier": "ABC123434",
"vendorProductIdentifier": "028877454078",
"orderedQuantity": {
"amount": "10",
"unitOfMeasure": "Cases",
"unitSize": "5"
},
"isBackOrderAllowed": false,
"netCost": {
"amount": "10.2",
"currencyCode": "USD"
},
"listPrice": {
"amount": "10.2",
"currencyCode": "USD"
}
}
]
}
}
}
Purchase order acknowledgment
Vendor initially accepted the quantity.
{
"acknowledgements": [
{
"purchaseOrderNumber": "L8266355",
"sellingParty": {
"partyId": "999US"
},
"acknowledgementDate": "2019-07-17T19:17:34.304Z",
"items": [
{
"itemSequenceNumber": "1",
"amazonProductIdentifier": "ABC123434",
"vendorProductIdentifier": "028877454078",
"orderedQuantity": {
"amount": 10,
"unitOfMeasure": "Cases",
"unitSize": "5"
},
"netCost": {
"currencyCode": "USD",
"amount": "10.2"
},
"itemAcknowledgements": [
{
"acknowledgementCode": "Accepted",
"acknowledgedQuantity": {
"amount": 10,
"unitOfMeasure": "Cases",
"unitSize": "5"
},
"scheduledShipDate": "2019-07-17T19:17:34.304Z"
}
]
}
]
}
]
}
Full cancellation
{
"acknowledgements": [
{
"purchaseOrderNumber": "L8266355",
"sellingParty": {
"partyId": "999US"
},
"acknowledgementDate": "2019-07-17T19:17:34.304Z",
"items": [
{
"itemSequenceNumber": "1",
"amazonProductIdentifier": "ABC123434",
"vendorProductIdentifier": "028877454078",
"orderedQuantity": {
"amount": 10,
"unitOfMeasure": "Cases",
"unitSize": "5"
},
"netCost": {
"currencyCode": "USD",
"amount": "10.2"
},
"itemAcknowledgements": [
{
"acknowledgementCode": "Rejected",
"acknowledgedQuantity": {
"amount": 10,
"unitOfMeasure": "Cases",
"unitSize": "5"
},
"rejectionReason": "TemporarilyUnavailable"
}
]
}
]
}
]
}
Partial cancellation
{
"acknowledgements": [
{
"purchaseOrderNumber": "L8266355",
"sellingParty": {
"partyId": "999US"
},
"acknowledgementDate": "2019-07-17T20:10:34.304Z",
"items": [
{
"itemSequenceNumber": "1",
"amazonProductIdentifier": "ABC123434",
"vendorProductIdentifier": "028877454078",
"orderedQuantity": {
"amount": 10,
"unitOfMeasure": "Cases",
"unitSize": "5"
},
"netCost": {
"currencyCode": "USD",
"amount": "10.2"
},
"itemAcknowledgements": [
{
"acknowledgementCode": "Accepted",
"acknowledgedQuantity": {
"amount": 3,
"unitOfMeasure": "Cases",
"unitSize": "5"
},
"scheduledShipDate": "2019-07-17T19:17:34.304Z"
},
{
"acknowledgementCode": "Rejected",
"acknowledgedQuantity": {
"amount": 7,
"unitOfMeasure": "Cases",
"unitSize": "5"
},
"rejectionReason": "TemporarilyUnavailable"
}
]
}
]
}
]
}
Purchase order status after subsequent partial cancellation
{
"payload": {
"ordersStatus": [
{
"purchaseOrderNumber": "L8266355",
"purchaseOrderStatus": "OPEN",
"purchaseOrderDate": "2019-07-16T19:17:34.304Z",
"lastUpdatedDate": "2019-07-17T19:17:34.304Z",
"sellingParty": {
"partyId": "999US"
},
"shipToParty": {
"partyId": "NAG1"
},
"itemStatus": [
{
"itemSequenceNumber": "1",
"buyerProductIdentifier": "ABC123434",
"vendorProductIdentifier": "028877454078",
"netCost": {
"amount": "10.2",
"currencyCode": "USD"
},
"listPrice": {
"amount": "10.2",
"currencyCode": "USD"
},
"orderedQuantity": {
"orderedQuantity": {
"amount": 10,
"unitOfMeasure": "Cases",
"unitSize": 5
},
"orderedQuantityDetails": [
{
"updatedDate": "2019-07-16T19:17:34.304Z",
"orderedQuantity": {
"amount": 10,
"unitOfMeasure": "Cases",
"unitSize": 5
}
}
]
},
"acknowledgementStatus": {
"confirmationStatus": "PARTIALLY_ACCEPTED",
"acceptedQuantity": {
"amount": 3,
"unitOfMeasure": "Cases",
"unitSize": 5
},
"rejectedQuantity": {
"amount": 7,
"unitOfMeasure": "Cases",
"unitSize": 5
},
"acknowledgementStatusDetails": [
{
"acknowledgementDate": "2019-07-17T19:17:34.304Z",
"acceptedQuantity": {
"amount": 10,
"unitOfMeasure": "Cases",
"unitSize": 5
},
"rejectedQuantity": {
"amount": 0,
"unitOfMeasure": "Cases",
"unitSize": 5
}
},
{
"acknowledgementDate": "2019-07-17T20:10:34.304Z",
"acceptedQuantity": {
"amount": 3,
"unitOfMeasure": "Cases",
"unitSize": 5
},
"rejectedQuantity": {
"amount": 7,
"unitOfMeasure": "Cases",
"unitSize": 5
}
}
]
}
}
]
}
]
}
}
Updated 1 day ago